Workflow automations, AI voice receptionists, smart chatbots, document processors — built for your business, your data, your tone. Built to amplify your people, not replace them.
"AI automation" is one of those phrases that means everything and nothing. To us, it means: identifying the repetitive tasks in your business that drain people's afternoons, and replacing them with software that does the same job — faster, 24/7, and cheaper than a part-time hire.
It's not ChatGPT. It's not "we set up Zapier for you." It's purpose-built tooling that connects your existing systems (your booking calendar, your CRM, your inbox, your Square account, your texting platform) and adds an AI layer on top — an AI that answers your phone, replies to your DMs, generates your social captions, processes your incoming receipts, summarizes your weekly calls, follows up on your stale leads. The list is as long as your patience for repetitive work.
Every B Scanned automation is custom-quoted because every business has different drains. We do a free 15-min discovery call, map the 1-2 highest-leverage automations for your operation, and price the build. Most projects land between $1,500-$10,000 with a small monthly maintenance fee. Most pay for themselves within 2-3 months in time saved.
Answers your business line 24/7. Books appointments, takes messages, answers FAQs, transfers hot leads to your cell. Sounds like a person. Costs less than $1/hour to run.
Monitors your Instagram + Facebook 24/7. Replies to common questions in your voice. Flags purchase-intent messages straight to your phone. Filters spam and trolls.
Snap a photo of any receipt. The AI reads it, categorizes it, logs it to your bookkeeping. (We built this for Hidden Kingz.)
Every night, the AI researches tomorrow's call list — pulls company news, scans their website for gaps, drafts a personalized opener. You walk into every call prepared.
Auto-reminders 24 hrs + 2 hrs before appointments. Auto-rebook no-shows. Sync between Square, Google Calendar, and your CRM. Slash no-shows by 40%+.
AI writes industry-specific cold emails using your lead's actual website data. Sends, tracks opens, schedules follow-ups, escalates replies to you.
Salons, spas, cleaners, contractors — anyone with a phone that should ring more.
Dispatch, scheduling, status updates — the coordination tax adds up fast.
DM replies, order updates, restock alerts, abandoned cart sequences.
Intake, reminders, follow-ups, no-show recovery, insurance dance.
Lead qualification, proposal drafts, contract chase, invoice follow-up.
Reservations, review responses, daily specials, supplier orders.
The typical first automation saves 5-15 hours/week. That's a part-time hire's worth of time, recovered.
AI replies in seconds, 24/7. The "I'll call them back tomorrow" lead that goes cold never goes cold again.
People do the work only people can do (relationships, judgment, craft) — not the work software should be doing (typing, copying, reminding).
The reason small businesses plateau isn't demand. It's the operational tax of growth. Automation makes the next 10 customers cost you almost no extra effort.
| DIY (Zapier / Make) | Enterprise consultancy | B Scanned | |
|---|---|---|---|
| Setup cost | $0 + your hours | $25,000–$250,000 | $1,500–$10,000 |
| Custom AI logic | No | Yes | Yes |
| Voice agents (Vapi) | Not really | Custom build $50K+ | Included scope |
| Integrates your tools | Limited connectors | Yes | Yes |
| Time to live | 20-60 hrs of your time | 3-9 months | 2-4 weeks |
| You own it | Locked into Zapier | Sometimes | Yes |
No. Read our philosophy — we build AI that takes the typing off your people's desks so they can do the work humans are best at. Owners we work with don't lay anyone off; they grow what their team is already good at.
n8n for workflows, Supabase for data, Vapi for voice, fal.ai for image/video gen, xAI Grok + Claude for reasoning. Same stack we use internally — battle-tested in production.
Usually $25-$150/mo in cloud + AI API costs, which we pass through transparently. Most automations save more in week 1 than they cost in a year.
30 days free post-launch support. After that, optional maintenance retainer ($99-$299/mo) covers monitoring, fixes, and small updates.
Yes. Your data stays in your accounts (your Supabase, your inbox, your CRM). We don't hold your customer data on our servers. Encrypted in transit, RLS-locked in your database.
Yes — after the 15-min discovery call. We quote the project as fixed-price, not hourly. You know what you're paying before you commit.
Book a free discovery call. We'll map your highest-leverage automation and quote it on the spot.